Organising Data

Sharing

11.3.4. Managing own shares

In order to organise your own shares, you can do the following:

Information on permissions can be found in 11.2: Permissions.

How to edit existing permissions:

  1. In the folder tree, select a folder that you shared.

  2. Click the Folder-specific actions icon next to the foder name. Click on Permissions / Invite people.

    You can also click the Shared icon next to the folder name.

    In the Drive app, you can also click the Share icon in the tool bar. Click on Invite people.

    The window for adjusting the permissions opens.

  3. You have the following options for changing permissions.

    • To adjust a user role, click on the entry in Current role. Select an entry from the menu.

    • To adjust the permission details, click on the entry in Detailed access rights. Select a permission from the menu. Notes:

      • You cannot change the administrative rights of a personal folder.

      • Permissions cannot be changed for public links.

      • Guests only get read permissions. You cannot change this permission.

    • In order to add new permissions, enter an E-Mail address in Add people. The E-Mail address will be added to the list as internal user, group or guest.

      Tips:

      • While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, use one of the following methods:

        • Use the scroll bar to browse the list. Click on a suggestion.

        • Use the cursor keys to select a suggestion. Press Enter.

      • You can select the recipients from a list of contacts by clicking the Address book icon .

    • In order to remove a user's permissions, click the Actions icon next to the user name. Click on Revoke access in the menu.

  4. Click on Save.

How to resend an invitation to a person:

  1. In the folder tree, select a folder that you shared.

  2. Click the Folder-specific actions icon next to the foder name. Click on Permissions / Invite people.

    You can also click the Shared icon next to the folder name.

    In the Drive app, you can also click the Share icon in the tool bar. Click on Invite people.

    The window for adjusting the permissions opens.

  3. Click the Actions icon next to a user name. Click on Resend invitation in the menu.

  4. Click on Save.

How to remove all permissions for a file or a folder in the Drive app

  1. In the Drive app, open My shares in the folder tree.

  2. Select a share in the detail view. Click on Revoke access in the tool bar.

Also see

Parent topic: Sharing