5.4.1. Sending a new email

In order to compose an email, you can do the following:

How to send a new email:

  1. Click the New icon in the tool bar.

  2. Enter the recipient's email address in the side bar's To field. Press Enter.

    If there are several recipients, repeat the action. Alternatively, you can enter the name of a distribution list.

    In order to delete a recipient, click the Delete icon .

    Tip: While entering the email address, several matching suggestions are displayed. How to accept a suggestion:

    1. Accept a suggestion by using the cursor keys or the mouse.

    2. Press Enter.

  3. Enter a subject.

  4. Enter the email text.

    In order to compose the email in text format, select Text below Text format.

    In order to compose the email in HTML format, select HTML. A formatting bar will appear. How to format the text:

    1. Select the text content.

    2. Click an element in the formatting bar.

  5. You can use additional functions: send copies, select sender address, add attachments, add signature, add vCard, request delivery receipt or set priority

  6. Click on Send.

Result: The email is sent.

How to use additional functions when sending email messages:

  1. If you want to send copies of the email to other recipients, do the following:

    • If the recipients are to see who gets a copy of the email, click on Copy (CC) to. Enter the email address of the copy's recipient.

    • If you want to prevent the recipients from seeing who gets a copy of the email, click on Blind copy (BCC) to. Enter the email address of the blind copy's recipient.

    If there are several recipients, you can enter the name of a distribution list.

    In order to hide the input fields, click on Copy (CC) to or on Blind copy (BCC) to. The addresses entered will be kept.

  2. If you have set up external email accounts, you can use those addresses as sender addresses. To do so, proceed as follows:

    • Click on Sender.

    • Select an email address from the list.

    In order to hide the list, click on Sender.

    Note: Depending on the folder selected, a defined sender address will be preset.

  3. If you want to add attachments to the email, click on Attachments. Click on Select file. Select one or more files.

    In order to use the current version of a file from the Files app as an attachment, click on Files. Open a folder in the Add files windows. Check the boxes of the files that you want to add as attachments. Click on Add.

    In order to delete an attachment, click the Delete icon .

    In order to hide the input fields, click on Attachments. The attachments added will be kept.

    Tip: You can also add an attachment by dragging and dropping a document from a file browser or the desktop on to the email window.

    Note: Depending on the groupware configuration, attachments will not be sent when having reached a certain size limit. In this case the attachment is saved in a folder below your personal files folder. The email includes a link to the attachment.

  4. If you have set up signatures, you can add a signature to the email text. To do so, proceed as follows:

    • Click on Signatures.

    • Select a signature from the list.

    In order to hide the list, again click on Signatures.

  5. In order to display additional options, click on More in the side bar. You can use the following options:

    • set the priority

    • attach your business card

    In order to hide the options, click on Options. The settings will be kept.