E-Mail

Sending E-Mails

5.4.1. Sending a new E-Mail

In order to compose an E-Mail, you can do the following:

How to send a new E-Mail:

  1. Click on Compose in the toolbar.

  2. Enter the recipient's E-Mail address in the To field. Press Enter.

    If there are several recipients, repeat the action. As an alternative, you can enter the name of a distribution list.

    In order to delete a recipient, click the Delete icon .

    Tip: While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, use one of the following methods:

    • Use the scrollbar to browse the list. Click on a suggestion.

    • Use the cursor keys to select a suggestion. Press Enter.

    Tip: You can define that the recipients can only see your E-Mail address, not your full name. To do so, proceed as follows:

    • Click on the sender address next to From:.

    • Enable Hide names.

  3. Enter a subject.

  4. Enter the E-Mail text.

    In order to compose the E-Mail in text format, select Options. Select Plain text.

    In order to compose the E-Mail in HTML format, select Options. Select HTML. A formatting bar appears. How to format the text:

    • Select the text content.

    • Click an element in the formatting bar.

  5. If you use the html format, you can insert images into the text. To do so, proceed as follows:

    • Place the cursor at the position where you want to insert images.

    • Drag one image or several images from a file browser or the desktop to the E-Mail window. Drop the images in the E-Mail text input field.

    In order to remove an image from the text, select the image. Press the delete key on your keyboard.

  6. You can use additional functions: send copies, select sender address, add attachments, add signature, add vCard, request delivery receipt or set the priority

  7. Click on Send.

Result: The E-Mail is sent.

Similar actions

How to use further functions when composing an E-Mail:

  1. If you have set up external E-Mail accounts, you can use those addresses as sender addresses. To do so, proceed as follows:

    • Click on the sender address next to From:.

    • Select an E-Mail address from the list.

    Note: Depending on the folder selected, a defined sender address will be preset.

    You can define the names to be displayed with your E-Mail addresses. To do so, proceed as follows:

    • Click on Edit name. The Edit real names window opens.

    • Enable the checkbox of the name that you want to edit. Edit the name. Click on Save.

    In order to display the sender addresses without names, click on Hide names.

  2. If you want to send copies of the E-Mail to other recipients, do the following:

    • If the recipients are to see who gets a copy of the E-Mail, click on CC on the right side of the To field. Enter the E-Mail address of the copy's recipient in the CC field.

    • If the recipients are not to see who gets a copy of the E-Mail, click on BCC on the right side of the To field. Enter the E-Mail address of the blind copy's recipient in the BCC field.

    Tip: With drag and drop you can move the recipients between the fields To, CC and BCC.

    If there are several recipients, you can enter the name of a distribution list.

  3. If you want to add attachments to the E-Mail, click on Attachments. Click on Add local file. Select one or more files.

    In order to use the current version of a file from the Drive app as an attachment, click on Attachments. Click on Add from Drive. Open a folder in the Add attachments windows. Select one or several files. Click on Add.

    In order to remove an attachment, click the Delete icon .

    In order to hide or show the attachments click on the button with the attachment icon.

    Tip: You can also add an attachment by dragging one or several files from a file browser or from the desktop to the E-Mail window and dropping them below the Attachments button.

    Note: Depending on the groupware configuration, attachments will not be sent when having reached a certain size limit. In this case the attachment is saved in a folder below your personal files folder. The E-Mail includes a link to the attachment.

  4. If you have set up signatures, you can attach a signature to the E-Mail text. To do so, proceed as follows:

    • Click on Signatures.

    • Select a signature from the list.

  5. In order to show further options, click on Options. You can use the following options:

    • set the priority

    • attach your vCard

    • request a delivery receipt