Data Organisation and Shares

Select the app that should be used for sharing data.

Select a folder in the folder view.

Note: Select a folder for which you have the permission to share. Depending on the app, some folders cannot be shared.

In the Drive, you can also select a folder or file in the display area.

Click the Actions iconnext to the folder name. Click on Create sharing link.

In the Drive app, you can also use one of the following methods:

• Click the Share icon in the tool bar. Click on Invite people.

• Select Invite people from the context menu.

A window opens. It contains a public link for read access to the share.

To share the link, the following options are available:

• To insert the link into other applications, click the Copy to clipboard icon next to the link.

• In order to directly send the link by E-Mail, enter the respective E-Mail addresses. Tips:

  • While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, click on it.

  • To select contacts from a list, click the Address book icon on the right side of the input field.

  You can enter a message for the recipients.

• By default, the data are shared with read access for an unlimited time. To set a time limit for the access to the shared data, enable Expires in. Select a time range.

• To protect the access with a password, enable Password required. Enter a password. If you send the public link by E-Mail, the E-Mail contains the password.

If you share a folder in the Drive app, you can transfer the folder's permissions to all existing or newly created sub-folders of this folder. To do so, enable Apply to all sub-folders.

Click on Close.