9.1. The Drive Components

An introduction to the user interface can be found in The User Interface.

Tool bar Contains the following icons:

  • Add icon . Contains the following functions:

  • Toggle Folder icon . Opens or closes the folder tree.

  • Toggle Search icon . Opens an input field for searching for files with a certain name.

  • View icon . Allows selecting one of the following views for the display area:

Folder tree Displays the folders. Allows navigation within the folder structure. In order to open the folder tree, click the Toggle Folder icon in the tool bar. The following functions are available:

  • If clicking on a folder, its files are displayed.

  • The Folder-specific actions icon next to the selected folder offers functions for organising data and for exchanging data.

Function bar The function bar in the upper part of the display area contains functions that are available in all views.

  • If clicking on Upload new file the window for Uploading a new file opens.

  • If you opened a personal folder, the Share folder button is displayed. If clicking on this button, a publication of this folder will be created.

  • If the folder contains images, audio or video files, functions for playing multimedia files are displayed.

  • If clicking one of the icons List , Icons , Square the view in the display area changes.

Display area in the List view For each file a row with the following contents is displayed.

  • A checkbox for selecting one or several files.

  • An icon for each file in the selected folder. A file preview is displayed, if available,.

  • Name and size of the file

  • Date or time of the last change

If clicking on a file, a pop-up opens. It shows additional data and functions.

Display area in the Icons view Displays the following information:

  • Navigation path to the selected folder. To open another folder, click on the path.

  • Upload new file button. Opens the window for uploading a new file.

  • Share this folder button. Creates a publication for the selected folder.

  • If the folder contains images, audio or video files, functions for playing multimedia files are displayed.

  • An icon for each file in the selected folder and a file preview, if available.

If clicking on a file, a pop-up opens. It shows further data and functions.

Display area in the Square view Displays a square for each file in the selected folder. If available, a file preview is displayed. If clicking on a file, a pop-up opens. It includes additional data and functions.

Pop-up If clicking on a file, a pop-up opens. It displays the following information:

  • the Open button

    If clicking on a document, the View button is displayed instead of the Open button.

  • If clicking on an editable file, the Edit button is displayed.

  • the buttons Download , Delete , Move , Copy

  • If clicking on More, a menu with the following functions opens: Share this file , Send by e-mail , Send as internal link , Show internal link , Add to portal , Rename , Edit description , Lock.

    Note: Some buttons are not displayed if you do not have the appropriate permissions.

  • If clicking on a document, the Edit as new button is displayed in the submenu More.

  • file name

  • a file preview, if available

  • file comments

  • Navigation path to the folder selected. To open another folder, click on the path.

  • Buttons for uploading a new version.

  • The Show version history button. If clicking on this button, a versions list is displayed. The current version is listed on top. For each version the following information is displayed:

    • the version's file name

    • version comments, if available

    • name of the user who uploaded the version

    • date and time of the version's upload